School Policies

Last updated: August 2026

Greenfields Independent Day & Boarding School is committed to protecting your privacy and handling your personal information responsibly.

This Privacy Notice explains how we may collect, use, store and protect personal information when you visit our website, contact us or provide information through our online services.

This notice should be read alongside our Cookie Policy, Terms & Conditions, and the more specific Privacy Notices available on our School Policies page, including notices for parents, staff and Early Years Foundation Stage (EYFS).

Who we are

Greenfields School is part of Greenfields Educational Trust, a registered charity and company limited by guarantee.

Registered Charity No: 287037
Company No: 01720539

Our registered office is:

Greenfields School
Priory Road
Forest Row
Sussex
England
RH18 5JD

For general enquiries relating to your information or this Privacy Notice, you can contact us at:

Email: info@greenfieldsschool.com

Information we may collect

When you use our website, we may collect, store and use personal information including:

• Information about your computer and your visits to and use of our website, such as your IP address, geographical location, browser type, referral source, length of visit and number of page views.
• Information you provide when completing one of our online forms.
• Information you provide when subscribing to website services, email notifications or newsletters.
• Information you provide when contacting us by email or through the website.
• Information you provide when requesting admissions information or other information from the School.
• Any other information you choose to send to us through our website.

We may also automatically collect information about how visitors use our website, including browser actions and patterns. This information helps us understand how our website is used and how we can improve it.

How we use your personal information

Personal information submitted through our website may be used for the purposes described in this Privacy Notice and in the relevant parts of the website.

We may use your information to:

• Administer and operate the website.
• Respond to your requests, enquiries and communications.
• Provide information or services that you have requested.
• Improve your browsing experience and personalise the website.
• Enable you to use services available through the website.
• Process admissions enquiries and provide related information.
• Send newsletters and other communications relating to the School where appropriate.
• Analyse statistical information about website users.
• Deal with enquiries and complaints relating to the website.
• Protect the security and integrity of our website and network.
• Comply with legal obligations and respond to legal proceedings or requests where required.

If you request admissions information, we may store your contact details so that we can provide you with further related information.

Marketing communications

We may send you newsletters and other marketing communications relating to Greenfields School and our activities where you have agreed to receive them or where otherwise permitted.

You can ask us to stop sending marketing communications at any time.

To opt out of marketing communications, please contact:

promo@greenfieldsschool.com

We do not sell, trade or offer your personal information to others.

Cookies and website analytics

Our website uses cookies and similar technologies. Cookies are small files stored on your device which can help websites function, remember information and understand how visitors use a website.

We may use information obtained through cookies to administer and improve our website, improve its usability and personalise your experience.

When you visit our website, you will be given the option to accept or decline cookies. You may also manage your cookie preferences through your browser settings.

Our website uses Google Analytics to help us understand how visitors use the website. Google Analytics uses cookies to generate statistical and other information about website use, which helps us create reports and improve our website.

For more detailed information about the cookies we use, including social media technologies and how you can manage your preferences, please see our Cookie Policy.

Social media and similar technologies

Greenfields School uses social media platforms to communicate with people and may use cookies and similar technologies, including tags, pixels, beacons or similar technologies, to personalise content and digital advertising, provide social media features and analyse traffic.

Further information is available in our Cookie Policy.

Sharing and disclosing your information

We do not generally share personal information we receive with outside parties except as described in this Privacy Notice, where necessary to provide our services, or where we are required or permitted to do so by law.

We may disclose information about you:

• Where disclosure is required by law.
• In connection with legal proceedings or prospective legal proceedings.
• To establish, exercise or defend our legal rights.
• Where necessary for fraud prevention or the protection of our website, systems and network.

Cyber security monitoring

As part of our cyber security monitoring, metadata relating to network traffic that is deemed suspicious may be shared with Sussex Police for law enforcement purposes.

This metadata does not contain the contents of the traffic. It may include information such as the destination, originating IP address and packet header of a request.

Further information about this processing and how to make an enquiry or subject access request is available in our Cookie Policy.

How long we keep your information

We will retain personal information for as long as reasonably necessary for the purposes for which it was collected and in accordance with our legal, regulatory and operational requirements.

The length of time information is retained will depend on the nature of the information and the reason it was provided.

Where information is no longer required, we will take appropriate steps to securely delete or otherwise manage it in accordance with our data protection procedures.

Keeping your information secure

We take appropriate measures to help protect the information we hold and to maintain the security of our website and systems.

However, the transmission of information over the internet is not completely secure. While we take reasonable steps to protect information provided to us, we cannot guarantee the absolute security of information transmitted via the internet.

Third-party websites

Our website may contain links to other websites.

This Privacy Notice and our other website policies apply only to Greenfields School’s website. We are not responsible for the privacy policies, content or practices of third-party websites.

We encourage you to read the privacy policy of any website you visit.

Updating your information

Please let us know if the personal information we hold about you needs to be corrected or updated.

Your privacy rights

You may have rights in relation to the personal information we hold about you. Further information about the processing of personal information and your privacy rights is available in our relevant Privacy Notices and Data Protection documentation, which can be found on our School Policies page.

These include specific Privacy Notices for:

• Parents
• Teaching staff
• Non-teaching staff
• EYFS

If you have questions about your privacy rights or the personal information we hold about you, please contact us using the details below.

Contact us

If you have any questions about this Privacy Notice or our treatment of your personal information, please contact us at:

Greenfields Independent Day & Boarding School
Priory Road
Forest Row
East Sussex
England
RH18 5JD

Email: info@greenfieldsschool.com

Changes to this Privacy Notice

We may update this Privacy Notice from time to time by publishing an updated version on our website.

We recommend that you check this page occasionally to ensure that you are familiar with the current version.